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Title 4 of the Cuyahoga County Code ("County Code") sets forth several requirements for County Contractors (“Contractor”) doing business with the County. A Contractor is defined as a person or entity - including but not limited to service providers, vendors and consultants – that provides goods or services to the County under terms specified in a binding, officially approved agreement. Therefore, all service providers, contractors, vendors or consultants that provide goods or services to the County under the terms of a contract or in exchange for a purchase order or voucher, are required to adhere to the provisions of Title 4.
Effective January 1, 2012, Section 407.34 of the County Code requires the following from all Contractors prior to doing business with the County:
- The Contractor must be registered with the Cuyahoga County Agency of Inspector General (“Agency of Inspector General”). Registration includes completion of the attached registration form, signing of the Ethics Certification, and, if not exempted, submittal of a $100 registration fee. Registration is a pre-condition for the signing of any contract with the County. All registrations will expire on December 31st of the respective registration year that is four (4) calendar years after the year in which the Contractor previously registered.
- A representative from each non-exempt Contractor must successfully complete an ethics training program provided by the Agency of Inspector General within fifteen (15) days of submission of the registration form and Ethics Certification to the Agency of Inspector General. Non-exempt Contractors must submit the above-cited registration documents and registration fee and successfully complete the ethics training requirement prior to approval and signature of any contract by the County. Registration for the ethics training presentation can be completed by visiting the Ethics Training Page. Ethics training for Contractors shall remain effective until December 31st of the respective registration year that is four (4) calendar years after the year in which the Contractor previously registered.
Submittal of the $100 registration fee and completion of ethics training is not required for any Contractor whose annual aggregate amount of contracting with the County totals $15,000.00 or less on a calendar year basis. Such Contractors will, however, still be required to sign an Exempt Contractor Registration Form and Ethics Certification prior to doing business with the County. It is the Contractor’s responsibility to track their annual aggregate amount of contracting with the County and to comply with all registration and training requirements if their annual aggregate amount of contracting will exceed $15,000.00.
In addition, the County has approved multiple exemptions to the registration fee and training requirements. Contractors are encouraged to review the exemption list prior to starting the registration and training process. Each exempted Contractor, however, is still required to complete an Exempt Contractor Registration Form and Ethics Ordinance Certification.
As noted above, a representative from each non-exempt Contractor must successfully complete a ethics training program provided by the Agency of Inspector General. Completion must occur prior to approval and signature of any contract by the County. Registration for the ethics training presentation can be completed by visiting Ethics Training Page.
The Agency of Inspector General is designated by Title 4 of the County Code as the ethics investigative officer for the County and is required to conduct all investigations pertaining to Title 4 of the County Code. Failure to complete the pre-business requirements noted above will result in the Contractor being prohibited from entering into any contracts with the County until they are in compliance. In addition, Contractors who are found to be in violation of the substantive provisions of the County Code may be subjected to any of the following penalties:
Removal from registry;
Prohibition on entering into any contracts with the County for a period determined by the Agency of Inspector General;
Voiding of existing contract; and/or
Any other penalty(ies) as the Agency of Inspector General may deem appropriate.